EMS Inventory Guides and Resources

Quick Start Guide

Get up and running in minutes

Create your account — Sign up with your email. Choose your organization name and set up your profile.
Import your inventory — Upload a CSV of your current inventory or start adding items manually. We'll guide you through the process.
Invite your team — Add team members with the right permissions. Equipment directors get full access; users see what they need.

Documentation Topics

Start with these pages while detailed guides are in development

Inventory Management

Adding Items — Create inventory items with the details your agency needs
Batch Tracking — Manage lot numbers, expiration dates, and FIFO depletion
Stock by Location — Track ambulance, station, and supply room inventory
Low Stock Alerts — Set thresholds and monitor items running low
Expiration Management — Track expiring EMS supplies and reduce waste

Usage Forecasting

Understanding Predictions — How forecasting helps with EMS supply planning
Data Requirements — Usage history needed for reliable forecasts
Plan Availability — See which plans include usage forecasting and ML tools
Ordering Support — Ask our team about forecast-driven ordering workflows

Controlled Substances

Accountability Workflows — Tools that support controlled substance documentation
Dual Verification — Two-person sign-off workflows
Audit Trails — Review transaction history for internal accountability
Agency Policies — Continue following your own narcotic and compliance requirements

Supply Orders

Creating Orders — Purchase orders with vendor tracking
Receiving Shipments — Processing deliveries and batch creation
Back Orders — Managing delayed items
Setup Help — Contact us for onboarding with supply workflows

Best Practices

Learn from experienced EMS agencies

Setting Up Your System

Start with your most critical items first
Set realistic low-stock thresholds based on usage
Organize items by location and category
Train one person thoroughly, then cascade training

Batch Management

Always enter lot numbers when receiving stock
Use expiration dates for anything that expires
Let FIFO handle automatic batch depletion
Review expiring items weekly

Controlled Substance Accountability

Always complete dual verification when required
Document discrepancies promptly
Run counts on a regular schedule
Export audit-friendly reports for internal review

Waste Reduction

Use ML forecasts to right-size orders
Track waste patterns to identify problem items
Rotate stock properly (oldest first)
Review expiration reports bi-weekly

Frequently Asked Questions

How do I import my existing inventory?

Export your current inventory to CSV format. Our import tool will guide you through mapping columns to Red Pulse fields. You can preview before finalizing the import.

Can multiple people use the system at once?

Yes. Red Pulse is built for real-time multi-user collaboration. Changes sync across users in your organization.

What happens to my data if I cancel?

Your data is always yours. Export and backup options depend on your plan. If you cancel, your data is retained for 90 days in case you reactivate, then permanently deleted.

Do you offer training?

The system is designed to be intuitive. Essential includes email support. Professional adds priority support and the full operational module set. Enterprise adds dedicated onboarding, SLA options, and phone support.

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